Making a stock-taking
The stock-taking follows several steps.
Tip
To automate the input of quantities, make sure the Stock-taking quantities pre-filled with theoretical quantities box is checked in the general parameters.

You must create a stock-taking per storage unit and per stock-taking.
1 | Go to Management > Inventories > Stock-taking > Search stock-takings > |
2 | Select the storage unit code and enter a stock-taking code (e.g. STU_140822). |
3 | Select a stock-taking manager, a grouping and a description. |
4 | Save. |

This feature enables you to have a "snapshot" of your stock-taking.
1 | From your stock-taking record sheet, go to Edit > Initialize stock-taking. |
2 | Carefully read the details displayed in the window. |
3 | Modify the reference date if necessary, i.e. the stock-taking actual date (by default the current date). |
4 | Check the relevant box if you want to exclude serialized products with a quantity set at zero from the stock-taking. |
5 | Check Save the Excel files to automatically generate an Excel file at the relevant location. |
6 | Validate. |
The initialization is done.
Note
You can also initialize the stock-taking from a stock-taking's search result. To do so, select the desired line and click on the green check.

This feature enables you to physically count the stock-taking after the initialization process.
1 | From your stock-taking, go to Edit > Enter the stock-taking. |
2 | Check the values calculated by Akuiteo. |
3 | If you want to modify a quantity, enable the modification mode and change the number in the Counted qty column, then save. The Counted qty column can be already pre-filled if you have set up the automatic input of quantities. |
Reminder: if 3 is displayed in the Info qty column but you have 5 products in your inventory, you must enter 5 in the Counted qty column (and not the delta, i.e. 2).

If you notice an important error in your stock-taking, use the purging feature. This must be used with caution.
1 | From your stock-taking, go to Edit > Purge the stock-taking. |
2 | Validate. |

You can manually enter a product in the inventory if you see there is a missing product, or if a product arrived at the last minute and has not been automatically added to the inventory.
1 | From your stock-taking, go to Edit > Manual input in the stock-taking. |
2 | Select the items from this stock-taking's project/phase/sub-phase. |
3 | Specify the storage unit where you want to store the product. |
4 | Select the "manufacturer reference" from the stored product in the Grouping field. The Reference field is automatically updated with your product's call name and the information about the packaging. |
5 | Enter the quantity to store and its price in the relevant fields. |
6 | If necessary, enter the serial number and add a comment. |
7 | Save. |
The inventory is updated.

1 | From the inventory, go to Edit > Close the stock-taking. |
2 | In the Closure of stock-taking window, check if the dates are consistent in the stock-taking. |
3 | Check the box if you want to automatically generate an Excel file and select the desired type of table output. |
When you restart a search for inventory movements, you notice that Akuiteo has generated EIN or SIN movements based on the difference between the counted quantity and the info quantity.
Note that the movement is on the closure date of the stock-taking.