Allocating products to a period

Reminder: to access the Allocation of income to the period menu, you must do the setup described in Setting up the company and the status.

In a standard closing process, you must check all the products linked to projects (deliveries and sales invoices).

The aim of this module is to generate the invoices to be issued and the deferred revenue entries on the status date.

The process follows 3 steps:

1 Start the Allocation of income to the period module, via Accounting > Periodic works > Allocation of income to the period.
2 Correct the amount of invoices to be issued and deferred revenue calculated by directly modifying the columns:
  • Selected SIA
  • Deferred income chosen
3 Validate and generate the invoices to be issued/deferred revenue entry by clicking on .
Calculation of invoices to be issued
  • Deliveries with an expected billing date (To bill on) ≤ Status date
  • Deliveries with periods on the lines: calculation of the invoices to be issued with the prorata of the period. For less than 1-month periods, you must check that the prorata calculation setup is in days and not in months, otherwise the delivery will not be taken into account. This module does not take into account deliveries with no expected billing date or no period.
  • Non-billed billing tables at status date (or billed after the status date)
Calculation of the deferred revenue
  • Invoices with periods: calculation of a deferred revenue with the prorata of the period

Note

It is possible to exclude non-booked invoices by checking the Exclude non-validated invoices box.

Example

Let us assume that you have:

  • A non-validated invoice (F1400003) of 800 euros on a class 7 account (70610300), on 04/18/2014.
  • A delivery (L1400003) with an expected billing date set on 04/04/2014 on a class 7 account (70611200).
  • A billing table (T1400002) with a table line that must be billed on 04/04/2014, on a class 7 account (70611200).
  1. Start the Allocation of income to the period module.
  2. Validate the suggestions from the system to generate the entries.

The system has generated:

  • 6 lines in the logging table of products, with the details of the closing entry and its reverse entry.
  • 3 entries.