The graphic schedule
Akuiteo enables you to enter estimated workload for resources, by project / phase / sub-phase. Through the graphic schedule, you can see the tasks scheduled on one or multiple projects and / or check the employees workload.
The content displayed depends on the view itself and its layout:
- Year view: the workload is displayed per month (1 column per month = the 12 months of the selected year)
- Month view: the workload is displayed per week (1 column per week = 4 to 6 weeks of the selected month)
- Week view: the workload is displayed per day (1 column per day = 7 days of the selected week)
- Day view: 1 column = the workload for the selected day
Note
Days not worked and national holidays are specified when setting up the company's default calendar, from the menu General setup > Regional parameters > Calendar.

Through the cutom schedule, you can link a project to your tasks to automatically update your calendar and timesheets. You can add a task to any type of project (for example a leave project).

1 | Go to My Akuiteo > My graphic schedule > |
2 | Under the Assignment tab, enter the customer, the project and its structure (e.g. DEV). |
3 | Enter the task name (e.g. Development version X) and its linked action code (e.g. Functional specification). |
4 | Enter the location where the task will be performed if needed and a comment. |
5 | Check the Online meeting option if the scheduled item is supposed to happen remotely, using a videoconferencing tool. This option enables you to transfer an online meeting to an Outlook calendar using the PlanningExchange batch. |
Reference
For more information about the PlanningExchange batch, refer to PlanningExchange batch.
6 | Enter the task's start date and its duration in days. You can also select the type of working day (full day, half-day, etc). Then, select the period during which the task will be performed: day, morning or afternoon. |
Note
The PLG_HORODATE management rule enables you to enter timestamped schedules. When this rule is enabled, you must enter a Start and End date and time for the scheduled item. You can also schedule in full days.
Check the Full day option if you want the item to be scheduled in full days. The start and end dates of the item can still be filled in, but the start and end times are hidden. The duration is indicated in days under Duration.
In this case:
- Check Ends at noon if you want to schedule an item that ends at noon for more than one day.
- Check Starts on the afternoon if you want to schedule an item that starts in the early afternoon for more than one day.
Examples
You want to schedule an item on Monday, 25: you schedule it from the 25th to the 25th and check Full day. The created item is scheduled for 1 day.
You want to schedule 2 days and a half, from Monday, 25 to Wednesday, 27: you schedule it from the 25th to the 27th and check Full day.
- If you check Ends at noon, the item will be scheduled from Monday morning to Wednesday noon. The created item is scheduled for 2 days and a half.
- If you check Starts on the afternoon, the item will be scheduled from Monday, in the early afternoon, to Wednesday evening. The created item is scheduled for 2 days and a half.
- If you check both Starts on the afternoon and Ends at noon, the item will be scheduled from Monday, early in the afternoon, to Wednesday noon. In this case, the created item is scheduled for 2 days.
7 | Indicate if you want to create the task starting from the end date and the authorized numbers of days for it. |
8 | Click on |
9 | Double-click on the created task to display details about the project linked to the schedule. |
Once the task is added, you can modify it or create new actions from this schedule.

Duplicating a line enables you to retrieve the content of an existing task on N years, months, weeks, days or on a specific date, as well as to specify the scheduled / not scheduled status.
1 | Right-click on the task to duplicate in the graphic schedule then click on Duplicate the selected assignment, or select the task and click on |
2 | In the duplication screen, indicate the time frame on which you want to repeat this schedule: |
- By period: specify the number of years, quarters, months, weeks or days.
- On a specific date: enter the task date.
3 | Indicate the default status of the line: validated / not validated or maintain the (same) status as the duplicated assignment. |
4 | Validate. |
The task is duplicated.

Reassigning the selected line(s) enables you to modify one or several information in the selected schedule lines, except for the date and the workload.
1 | Right-click on the task to reassign in the graphic schedule then click on Reassign the selected assignment, or select the task and click on ![]() |
2 | Indicate the new project or the new employee to link to the task and validate. The task is reassigned. |

This feature enables you to reschedule the selected lines on N years, months, weeks, days or on a specific date.
1 | Right-click on the task to reschedule in the graphic schedule then click on Carry forward the selected assignment, or select the task and click on |
2 | Check Dissociate the schedule if you want to split the task into 2, over a predefined period: |
- Enter the number of days in the field.
- Choose between days to carry forward/to keep, depending on your needs.
3 | In the rescheduling screen, indicate the time frame on which you want to repeat this schedule: |
- By period: specify the number of years, quarters, months, weeks or days.
- On a specific date: enter the task date.
4 | Indicate the default status of the line: validated / not validated or maintain the (same) status as the duplicated assignment. |
5 | Validate. |
The task is rescheduled.

Transferring schedule lines into timesheets enables you to add timesheet entries from schedule lines and therefore automate timesheet input.
1 | Right-click on the task to transfer into a timesheet then click on Transfer the allocation selected for the timesheet, or select the task and click on |
2 | Confirm the transfer. |

1 | Right-click on the task to delete in the schedule then click on Delete the selected assignment, or select the task and click on |
2 | Confirm the deletion. |

The weekly activity enables you to have a quick view of your schedule and timesheet for the current week. You can also see the following or previous weeks and modify the schedule if needed.
To modify the schedule:
1 | Go to My Akuiteo > My weekly activity > |
2 | Click on |
3 | Right-click on a schedule line to: |
- export one or several lines to Excel;
- validate the selected line;
- transfer the selected line into timesheets. For more information about timesheets, refer to The timesheets;
- set the selected activity as the default activity. Refer to Entering recurring activities.
4 | Right-click on a timesheet line to: |
- export one or several lines to Excel;
- transfer the selected line into the schedule.
5 | Save. |