Matching and unmatching accounts
In Akuiteo, you have the possibility to match entries automatically or manually. Matched entries can also be unmatched.
There are two ways to generate automatic matching:
- Each time a cash movement is charged to an invoice, the invoice and the cash movement are automatically matched.
- From the Accounting menu, go to Matching of accounts > Automatic matching.
Manual matching can be used for transactions that do not come from the management module, such as miscellaneous transactions that are entered manually.
The matching can be total or partial. Capital letters are used to identify totally matched entries while lower cases are used for entries that are partially matched.
Example
Partial matching: a, b, c... z then aa, ab, ac... az then ba, bb, etc.
Matching: A, B, C... Z then AA, AB, AC... AZ then BA, BB, etc.
Reference
The different matching examples are described in the appendix of this document: Description of various matching situations.

A clearing entry is generated when an invoice is charged on a receipt with two different third-parties and reconciliation accounts This entry is generated on the clearing journal that was set up in the cash journals.
From Tools > Setup > General setup > Accounting > Cash journals, make sure the Clearing journal field is filled in under the Cash journal tab, for each journal.

Note
To access the matching history, right-click on an entry line and select Matching history. This history details every partial or total matching, and every unmatching.

The automatic matching enables you to restart the matching of multiple entries when a matching has been deleted. Only charged transactions can be processed during the automatic matching.
1 | Go to Accounting > Matching of accounts > Automatic matching. |
2 | Fill in the fields linked to the company, the accounts and the periods, then click on |
The entries are matched. Once processing is done, a report is displayed with the list of matched entry lines.

Manual matching helps you process transactions that are excluded from the automatic matching, such as miscellaneous transactions.
1 | Go to Accounting > Matching of accounts > Manual matching. |
2 | Fill in the fields linked to the company, the accounts and the periods, then press Enter. |
3 | Double-click on all the entries you want to match together until a green check is displayed. |
4 | Click on |

There are three features that enable you to unmatch accounts:
- From the unmatching of a series of accounts to Unmatch multiple accounts;
- From the manual matching screen to Unmatch an account's entries;
- From a cash movement to Unmatch all the entries of a cash movement.

1 | Go to Accounting > Matching of accounts > Unmatching of a series of accounts. |
2 | Enter the account(s) and the matching number(s) (refer to the matching number in brackets in your entry's Matching column). |
3 | Press Enter or click on Edit > Show entry lines matching criteria. |
A results screen displays the list of relevant entries.
4 | Select the entries to unmatch. Right-click on the selection and click on Unmatch, then confirm the unmatching. |
Once the entries are unmatched, the matching indicator in the entry line is deleted and the matching history is updated.

1 | Go to Accounting > Matching of accounts > Manual matching and select one or multiple entry lines under Matched account entries. |
2 | Right-click on the selection, then click on Unmatch. |
3 | Confirm the unmatching. |

From the cash movement screen, click on in the menu bar then confirm the unmatching. All entries linked to the cash movement will therefore be unmatched.