Managing timesheets and schedules

From the Akuiteo Mobile application, tap from the menu bar to access the Timesheet & schedule menu.
The application displays the current weekly view. Use the arrows in the application header to switch from week to week.
Timesheets and schedules are displayed in blocks in the application calendar:
- blue blocks correspond to timesheets;
- pink blocks correspond to schedules;
- gray blocks correspond to validated timesheets.
For each day, it is possible to add new timesheet or schedule blocks, by tapping for the corresponding line. The remaining time to input for the day is indicated above each icon.


1 | Display the desired week in the application then tap |
2 | Select TIME SHEET in the application header, then fill in the following fields: |
Date | Enter the input date. |
Duration | Enter the input duration. |
Quick entry |
Tap Quick entry then tap the desired quick entry to use previously-saved values. For more information, refer to Managing quick entries. |
Customer |
To add a customer to the input, tap the field and enter the first 3 letters of the customer's code or name in the |
Analytical assignment |
To add an assignment to the input, tap the field and enter the first 3 letters of the project's / phase's / sub-phase's code or name in the Note If the Customer field is already filled in, you can only select a project linked to this customer. However, if the Customer field is empty, it is automatically filled in with the customer linked to the assignment. |
Action | Select the input action code. |
Comment | Enter a comment about the input. |
Place | Enter the input location, if necessary. |
3 | Tap SAVE. |
The time entry is created and displayed on the relevant day of the calendar as a blue block.

Note
Completed or validated timesheets can no longer be modified. From a validated timesheet entry, tap DETAIL to display the non-modifiable form of the timesheet entry.
1 | Tap the desired blue block in the calendar to open the details of this timesheet entry. |
2 | Tap EDIT. |
3 | Modify the desired information then tap SAVE to save the modifications. |

1 | Tap the desired blue or gray block in the calender to open the details of this timesheet entry. |
2 | Tap DUPLICATE. |
A timesheet input form opens, with the information from the source timesheet entry automatically retrieved.
3 | Modify the Date and the desired information, then tap SAVE. |
The new timesheet entry is created on the specified date from the source entry.

1 | Tap the desired blue or gray block in the calender to open the details of this timesheet entry. |
2 | Tap + EXPENSE. |
An expense report input form opens, with the date, the customer and the assignment automatically retrieved from the source timesheet entry.
3 | Fill in the fields related to the expense, then tap SAVE. |
The expense is created and added to the expense report in progress.
Reference
For more information about expense input and expense reports in Akuiteo Mobile, refer to Managing expense reports.

A quick entry enables you to reuse the same values for a recurring task, to avoid having to constantly enter the same information.
Defining a quick entry
Note
A quick entry is defined from a timesheet entry that has not yet been completed or validated.
1 | Tap the desired blue block in the calendar to open the details of this timesheet entry. |
2 | Tap EDIT. |
3 | Modify the necessary information then tap DEFINE AS QUICK ENTRY at the bottom of the form. |
4 | Enter a label in the Quick entry description. This label cannot be modified once the quick entry is created. To modify the label of an existing quick entry, you must delete it then recreate it with the correct label. |
5 | Tap VALIDATE. |
The quick entry is defined using the information from the source timesheet entry. It can be used to enter new timesheet entries. For more information, refer to Entering a timesheet entry.
Deleting a quick entry
From the My quick entries list - when creating a new timesheet entry for example - tap the desired quick entry, then slide to the left and tap DELETE.

Important
Deleting a timesheet entry cannot be reversed.
Note
Completed or validated timesheets cannot be deleted.
To delete a timesheet entry, tap the desired blue block in the calendar to open the details of this timesheet entry. You can then:
- tap DELETE then confirm the deletion;
- tap EDIT to access the input form, then tap DELETE at the bottom of the form and confirm the deletion.

Timesheets can be completed from Akuiteo Mobile to transfer them to the manager for validation. Timesheets can be completed weekly or monthly, depending on each company's needs.
The completion button is only displayed if:
- you have already enter time spent for the selected week or month;
- the timesheet of the selected week or month is not completed yet;
- the last week of the month is displayed (in case timesheets are completed monthly).
To complete timesheets:
1 | Tap |
2 | Tap Mark [month or week] time sheet as completed for the selected period, then tap MARK YOUR TIME SHEET AS COMPLETED to confirm the completion. |
The timesheet is completed for the selected month or week. The entries are now displayed in gray in the calendar and can no longer be modified.
Note
If the SEMAINE_MOIS value is specified in the TPS_TERMINAISON management rule, for the last week of the month, the employee can complete timesheets both weekly and monthly.
To cancel the completion, the user must have the DMF 500201 MOBILE TIMESHEETS CANCEL COMPLETION and the timesheets must not be validated:
1 | Tap |
2 | Tap Cancel termination for the selected period, then tap CANCEL TERMINATION to confirm the cancellation. |
The entries are no longer completed for the month or the week and can be modified.


1 | Display the desired week in the application then tap |
2 | Select SCHEDULE in the application header, then fill in the following fields: |
Start date |
Enter the schedule's start date. Note The PLG_HORODATE management rule enables you to enter timestamped schedules. If this rule is active, you will have to fill in the start and end date and time for each scheduled item. |
Duration |
Enter the schedule duration. Note This field is hidden if the PLG_HORODATE management rule is active. |
Customer |
To add a customer to the schedule, tap the field and enter the first 3 letters of the customer's code or name in the |
Analytical assignment |
To add an assignment to the schedule, tap the field and enter the first 3 letters of the project's / phase's / sub-phase's code or name in the Note If the Customer field is already filled in, you can only select a project linked to this customer. However, if the Customer field is empty, it is automatically filled in with the customer linked to the assignment. |
Actions | Select the schedule's action code. |
Comment | Enter a comment about the schedule. |
Description | Enter an additional description of the schedule. |
Place | Enter the location linked to the schedule, if needed. |
Quarter of day |
Tap the relevant Quarter of day to indicate the moment of the day associated with the schedule. For example, if you select 1st, the schedule block will be placed at the beginning of the day. Note This field is hidden if the PLG_HORODATE management rule is active. If the PLG_8EME_JRNEE management rule is active, then eighths of days are displayed instead of quarters of days. |
Validated | Activate this field if you want to validate the schedule. |
Online meeting |
Activate this field if the scheduled item is supposed to happen remotely, using a videoconferencing tool. This option enables you to transfer an online meeting to an Outlook calendar using the PlanningExchange batch. Reference For more information about the PlanningExchange batch, refer to the Setup Guide - Advanced Setup. |
3 | Tap SAVE. |
The schedule is created and displayed on the relevant day of the calendar as a pink block.

Note
To modify a validated schedule, you must have the DMF 500303 MOBILE SCHEDULES MODIFY VALIDATED SCHEDULES.
1 | Tap the desired pink block in the calendar to open the details of this schedule. |
2 | Tap EDIT. |
3 | Modify the desired information then tap SAVE to save the modifications. |

1 | Tap the desired pink block in the calendar to open the details of this schedule. |
2 | Tap DUPLICATE. |
The schedule's input form opens, with the information from the source schedule automatically retrieved.
3 | Modify the Start date and the desired information then tap SAVE. |
The new schedule is created on the specified date from the source schedule.

1 | Tap the desired pink block in the calendar to open the details of this schedule. |
2 | Tap + EXPENSE. |
An expense report input form opens, with the date, the customer and the assignment automatically retrieved from the source schedule.
3 | Fill in the fields related to the expense, then tap SAVE. |
The expense is created and added to the expense report in progress.
Reference
For more information about expense input and expense reports in Akuiteo Mobile, refer to Managing expense reports.

Note
The action to transfer a schedule into a timesheet cannot be reversed. Once a schedule is transferred into a timesheet, that timesheet entry cannot be transferred back into a schedule.
1 | Tap the desired pink block in the calendar to open the details of this schedule. |
2 | Touch >>TIME SPENT. |
The schedule is transferred into the timesheets and is now displayed on the relevant day of the calendar as a blue block.

Important
Deleting a schedule cannot be reversed.
To delete a schedule, tap the desired pink block in the calendar to open the details of this schedule. You can then:
- tap DELETE then confirm the deletion;
- tap EDIT to access the input form, then tap DELETE at the bottom of the form and confirm the deletion.

Each day or half-day spent working remotely can be declared from the Timesheet & schedule menu in order to give this information to the employee's company.
1 | Display the desired week in the application, then tap the |
2 | From the remote work screen, tap: |
-
to declare the morning as remote work;
-
to declare the afternoon as remote work;
- both icons to declare the full day as remote work.
3 | Tap SAVE. |
The remote work is declared for the desired half-day or full day. In the calendar, the half-days declared as remote work are identified by the
and
icons.
To cancel the remote work, click on and
from the remote work screen to go back to gray icons.