Arkhineo batch
Important
To be able to activate the Arkhineo batch and archive original PDFs, contact your Akuiteo project manager.
An original PDF archived in the Arkhineo digital safe can never be deleted from the safe.
The Arkhineo batch enables to set up probative value archiving for the original PDFs generated by Akuiteo. All the sealed original PDFs available in the document warehouse or in the folder specified in the sealing's setup are sent to an Arkhineo digital safe and are therefore archived.
The sealed and archived documents can still be accessed from the Application Desktop by the customer. However, the content of the safe can neither be accessed nor administered by the customer, since Akuiteo is the only one managing this safe.
Note
If you want to access your safe or retrieve its content, for example in case of a tax audit, send an issue to Akuiteo's helpdesk. All the conditions for accessing and retrieving are detailed in the contract.
Only sealed documents can be archived to ensure a probative value archiving.
Reference
For more information on setting up and activating the sealing, refer to Setting up the sealing of original PDFs.

Important
The batch parameters are different between production and test environments, particularly the Arkhineo ID information.
Two types of section are available at Arkhineo:
- a section for 6-year archiving, recommended for expense report receipts,
- a section for 10-year archiving, recommended for invoices.
If you use only one section: set up one Arkhineo batch by specifying the desired types of documents.
If you use the two sections for archiving your documents: set up 2 Arkhineo batches (one per section) by specifying the types of documents depending on the archiving section.
1 | Go to Tools > Setup, then open Batches > Batch creation and modification. |
A results screen opens to display the list of existing batches.
2 | In the results screen, click on |
3 | In the New Batch screen, fill in the batch's Code and Label, then select Arkhineo from the drop-down list of the Batch template field. |
Note
The code must be unique for each batch, all companies combined.
4 | Specify the batch parameters. For details about these parameters, refer to Setting up the batch. |
5 | Save the batch. |
When the batch is started, Akuiteo scans the document warehouse or the folders specified in the sealing's setup. All the original PDFs of the corresponding types (expense reports, sales invoices/credit notes, purchase invoices/credit notes) that have a seal are retrieved and sent to the Arkhineo digital safe.
Note
If the user starting the batch is set up on *****, the documents linked to the management objects are scanned for all existing companies.
If the user is set up on a company, a filter is applied and the documents linked to the objects of that specific company are the only ones scanned.
Once a sealed PDF has been archived, it cannot be archived again. In the Application Desktop, the record sheet of an archived document includes:
- Arkhineo document archived on... in its Description,
- the date of transfer to Arkhineo in the Transferred on field of the Publication section.

Code | Description | Type | Required |
---|---|---|---|
ALWAYS_SEND_MAIL
|
When the parameter is set to True, the batch's log is sent by email even if no error has occurred during the execution (completed status). The email is sent to the address specified in the BATCH_MAIL parameter. |
Boolean | No |
ARKHINEO_WEB_SERVICE_LOGIN
|
Login used to connect to the Arkhineo web service, provided by Akuiteo. | String | Yes |
ARKHINEO_WEB_SERVICE_PASSWORD
|
Password linked to the login used to connect to the Arkhineo web service, provided by Akuiteo. | String | Yes |
ARKHINEO_WEB_SERVICE_URL
|
URL used to connect to the Arkhineo web service, provided by Akuiteo. | String | Yes |
BATCH_DEBUG_PARAMS
|
When the parameter is set to True, details about the batch parameters are displayed in the logs. | Boolean | No |
BATCH_LOG_CONSOLE
|
When the parameter is set to True, logs are displayed in the console. | Boolean | No |
BATCH_LOG_FILE
|
Name of the directory where the log file is saved. |
String Ex: |
No |
BATCH_LOG_ID
|
Log file ID. | String | No |
BATCH_LOG_LEVEL
|
Log level. |
String Ex: LOG;WARN |
No |
BATCH_MAIL
|
Email address of the logs' recipient in case of an error. |
String Ex: support@akuiteo.com |
Yes |
BATCH_MAIL_CC
|
Email address of the logs' cc recipient in case of an error. |
String Ex: support@akuiteo.com |
No |
BATCH_MAIL_CCI
|
Email address of the logs' bcc recipient in case of an error. |
String Ex: support@akuiteo.com |
No |
BATCH_MAIL_FROM
|
Email address of the logs' sender in case of an error. |
String Ex: support@akuiteo.com |
No |
BATCH_MAIL_REPLY_TO
|
Email address to use when answering the email sent with the logs. |
String Ex: support@akuiteo.com |
No |
BATCH_PWD
|
Password of the user who starts the batch. This password must be linked to the BATCH_USER specified. |
String | Yes |
BATCH_USER
|
Login of the user who starts the batch. | String | Yes |
CODE_CLIENT
|
Customer code, provided by Akuiteo. If the customer code is not specified, the C2181 code is used by default. |
String | No |
DATE_CREATION
|
Defines a start date for the batch process. If a date is specified, the batch will only process the PDFs sealed from this date onwards. If no date is specified, all the sealed PDFs that have not been processed since the last batch execution will be processed. |
Date | No |
IDENTIFIANT_COFFRE
|
ID of the Arkhineo safe containing the archived documents. This ID is provided by Akuiteo. | String | Yes |
IDENTIFIANT_COMPARTIMENT
|
ID of the customer compartment in the destination section containing the archived documents. This ID is provided by Akuiteo. | String | Yes |
IDENTIFIANT_SECTION
|
ID of the section in the Arkhineo safe containing the archived documents. This ID is provided by Akuiteo. | String | Yes |
PROXY_HOST
|
Address of the proxy used when connecting to Arkhineo. |
String Ex: http://12.34.56.78 |
No |
PROXY_PASSWORD
|
Password of the proxy used when connecting to Arkhineo. |
String Ex: tYad3rtF$ |
No |
PROXY_PORT
|
Port of the proxy used when connecting to Arkhineo. |
Number Ex: 12345 |
No |
PROXY_USERNAME
|
User name of the proxy used when connecting to Arkhineo. |
String Ex: PC_1234 |
No |
TYPES_DOCUMENTS_PRIS_EN_COMPTE
|
Specify the types of documents to be archived by the batch. Each document type must be separated by a semicolon. The following values are available:
A document type can only be set up once and only for one batch. |
String Ex: NDF;FACCLI;FACFOU |
Yes |