Charging multiple cash movements at once on invoices
DMF | 080810 BANKING REPORTS CHARGE MULTIPLE MOVEMENTS |
Akuiteo enables you to charge multiple cash movements at once on unpaid invoices, for example after multiple cash movements have been created using bank statements.
This charging process is available from the menu Banking > Batch reports and batch processing > Charge multiple cash movements. This screen is made up of two sections:
- The Filters section that enables you to search for and filter non-charged cash movements and unpaid invoices to match.
- The Charging section that displays, in two separate tables, the cash movements and the invoices matching the specified filters, and that enables you to charge multiple movements at once.
The charging can be done automatically and manually.
The charging screen also enables you to perform single actions on a cash movement or a due date, for example to settle with an accounting entry or to mark an invoice as paid.

The automatic charging is used to quickly find matches between one or several non-charged cash movements and an unpaid booked due date. The charging is automatically made between two objects if an exact match is found between:
- the third-party,
- the amount,
- the Document number of a cash movement and the (sales or purchase) Invoice number of one or several due dates.
1 | From the charging screen, go to Edit > Automatic charging or click on |
If matches are found, the Automatic charging screen opens and displays the list of payments to charge automatically. The cash movement's number is specified in the Terms column, and the due date's one in the Invoice to charge column.
2 | Check the matches found. |
3 | If all the matches are true, click on Start automatic charging at the top right of the screen then confirm the charging. |
The cash movements listed are charged on the corresponding due dates, and the due dates are paid. Once the charging is completed, the list in the Automatic charging screen is updated: the payments successfully charged are displayed in green, the lines for which the charging has failed are displayed in red.


1 | In the Filters section of the charging screen, fill in the desired search criteria for Non-charged cash movements and Unpaid invoices. |
2 | Click on Search at the top right of the Filters section. |
The non-charged cash movements and the due dates from unpaid booked invoices that match the specified criteria are displayed in the Charging section. If no criteria is specified, all non-charged movements and all unpaid invoices are displayed.
3 | In the Charging section, check one or several cash movements in the first table, then check the associated due date(s) in the second table. |
4 | Once the movements to be charged and the due dates are checked, click on Validate at the bottom right of the screen then confirm the charging. |
The checked cash movements are charged on the selected due dates, and the due dates are paid. The charged and paid objects are no longer displayed in the charging screen.

DMF |
080105 BANKING CUSTOMER RECEIPTS ALLOCATE 080305 BANKING SUPPLIER RECEIPTS ALLOCATE 080405 BANKING CUSTOMER DISBURSEMENTS ALLOCATE 080505 BANKING SUPPLIER PAYMENTS ALLOCATE |
If you do not find a due date on which to charge a cash movement, it is possible to settle this movement with an accounting entry in order to enter the reversal on the desired account.
1 | In the charging screen, search for the desired cash movements and due dates. |
2 | In the Charging section, right-click on the relevant cash movement line in the Non-charged cash movements table, then click on Settle with accounting entry. |
3 | In the charging window, fill in the following information: |
Field | Description |
---|---|
Unpaid invoices | Third-party specified on the cash movement. This field cannot be modified. |
Third-party line label | Enter the label of the third-party line for the generated reverse entry. By default, this field is filled in with the third-party and its code. |
Operation date | Enter the transaction date. By default, the transaction date of the cash movement is filled in. |
Journal | Select the charging journal from the help list. This list displays the miscellaneous transactions and cash journals set up. |
Total to charge |
Displays the total amount to charge on one or several accounts for the reversal.
|
4 | In the charging screen, click on |
- the Account on which to charge the reversal,
- the Project, Phase, Resource and Reference # associated with this reversal,
- the Debit or Credit amounts of the reversal, depending on the Total to charge.
For each reverse line entered, the debit or credit amount updates the Total charged of the table, at the bottom of the window.
5 | Click on Validate. |
The cash movement is charged and is no longer displayed in the charging screen.

DMF |
080105 BANKING CUSTOMER RECEIPTS ALLOCATE 080305 BANKING SUPPLIER RECEIPTS ALLOCATE 080405 BANKING CUSTOMER DISBURSEMENTS ALLOCATE 080505 BANKING SUPPLIER PAYMENTS ALLOCATE |
It is possible to mark a cash movement as charged without having an associated accounting entry in Akuiteo and without actually charging it.
1 | In the charging screen, search for the desired cash movements and due dates. |
2 | In the Charging section, right-click on the relevant cash movement line in the Non-charged cash movements table, then click on Clear without booking. |
3 | Confirm the payment without booking. |
4 | Enter the Date charged then click on Ok. |
The cash movement is no longer displayed in the charging screen. A technical charging has been generated.

DMF |
020508 SALES INVOICES BALANCE WITH ACCOUNTING ENTRY 040608 PURCHASES PURCHASE INVOICES BALANCE WITH ACCOUNTING ENTRY |
If you do not find a cash movement corresponding to an unpaid due date, it is possible to balance this due date by generating an accounting entry.
1 | In the charging screen, search for the desired cash movements and due dates. |
2 | In the Charging section, right-click on the relevant due date line in the Unpaid invoices table, then click on Balance with an accounting entry. |
3 | In the balancing window, fill in the following fields: |
Field | Description |
---|---|
Journal | Select the entry journal from the help list. |
Operation date | Enter the transaction date. The current date is filled in by default. |
Type of difference |
Select the type of difference. The types available depend on the accounts specified when setting up payment differences, that can be accessed from General setup > Banking > Payment difference. The Other type of difference enables you to manually enter the reverse line(s). |
4 | Click on Validate. |
If the selected difference has another type than Other, the generated entry has the following characteristics:
Journal | Journal specified in the window. |
Entry date | Date specified in the window. |
Transaction code | SCGFF or SCGFC |
Debit account | Account associated with the statement's cash journal. |
Credit account |
Account determined based on the type of difference selected in the window:
|
Document | Matching. |
Debit EUR and Credit EUR | Difference value. |
If the selected difference has the Other type, the generated entry has the following characteristics:
Journal | Journal specified in the window. |
Entry date | Date specified in the window. |
Transaction code | SCGFF or SCGFC |
First line |
The first line is filled in with the following information:
|
5 | Fill in the fields needed in the entry then save it. |
The entry is saved in the accounting. The paid invoice record sheet is automatically opened and the due date is no longer displayed in the charging screen.

This feature enables you to select one or several disbursements to charge on one or several receipts.
Example
A third-party is both a customer and a supplier. He sends a receipt as a customer and a disbursement as a supplier. These two movements cannot be charged and must be neutralized together.
1 | In the charging screen, search for the desired cash movements. |
2 | In the Charging section, select the receipts and disbursements to charge together in the Non-charged cash movements table. |
Important
The total of the selection (receipts and disbursements) must be equal to 0.
3 | Right-click on the selection, then click on Charging to receipts. |
4 | Enter the Date charged then click on Ok. |
The selected receipts and disbursements are charged together and are no longer displayed in the charging screen.

DMF |
020540 SALES INVOICES MARK SELECTED PAYMENT SCHEDULE LINE AS PAID/UNPAID 040636 PURCHASES PURCHASE INVOICES MARK PAYMENT SCHEDULE LINE AS PAID/UNPAID |
The due date of an invoice can be marked as paid without having a charged cash movement in Akuiteo.
1 | In the charging screen, search for the desired cash movements and due dates. |
2 | In the Charging section, right-click on the relevant due date line in the Unpaid invoices table, then click on Mark as paid. |
3 | In the warning window, click on: |
- Yes if you want to modify the invoice balance. In this case, the amount of the paid due date will be deduced from the invoice balance. If the invoice balance ends up at 0, the invoice will automatically be settled.
- No if you do not want to modify the invoice balance. In this case, the due date is paid but its amount is still taken into account in the invoice balance.
4 | Enter the Operation date then click on Ok. The current date is filled in by default. |
The due date is no longer displayed in the charging screen. In the associated invoice record sheet, the due date line is marked as paid.

This feature enables you to select several due dates to balance out together.
1 | In the charging screen, search for the desired due dates. |
2 | In the Charging section, select the due dates to balance out in the Unpaid invoices table. |
Important
The selected due dates must have the same third-party and the total of the selection must be equal to 0.
3 | Right-click on the selection, click on Balance out due dates then confirm the balancing. |
The selected due dates are balanced out together and are no longer displayed in the charging screen.

I charge a receipt or a disbursement on one or several customer or supplier due dates
When you charge one or several receipts or disbursements on one or several customer or supplier due dates:
- If the cash movements amount is more than or equal to the due dates amount: the receipts or disbursements are charged and the due dates are paid.
- If the cash movements amount is less than the due dates amount: when validating the charging, a window enables you to break down the payment amount over the different due dates, then the receipts or disbursements are charged and the due dates are paid.
I select several cash movements and the total is equal to 0
When you select one or several receipts or disbursements:
- If the total of the selection is equal to 0, click on the Validate button to charge these payments together.
- If the total of the selection is different from 0, a message lets you know you should go directly through the cash movement and you cannot validate the charging.
I select several due dates and the total is equal to 0
When you select one or several due dates:
- If the total of the selection is equal to 0, click on the Validate button to balance these due dates together.
- If the total of the selection is different from 0, a message lets you know you should go directly through the invoice and you cannot validate the charging.