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# Managing sprints

Sprints represent a period of time during which a team carries out a number of tasks. The duration of a sprint depends on the team's needs and the expected upgrades. Sprints are divided into user stories (US), that are used to describe the different user needs that must be addressed during the sprint.

Sprints are created using a sprint template. This template is set up from the Application Desktop and determines the sprint's format, meaning the different columns available to represent the progress stages.

Example

You have set up a sprint with 4 columns: To do, Doing, To be validated and Done. During the sprint, the cards will be moved through each progress stage. Cards that are moved to the last stage are considered completed.

Sprints are managed from the Board view. To access it, click on the tab on the left of the Agile Factory's screen.

Accessing sprints

To access a specific sprint, click on the Board tab then select the desired Sprint from the drop-down list:

- This list shows the sprints that are pending (not started) or in progress (started), however the completed sprints are not displayed.
- The sprints displayed in the list are sorted depending on the sprint's dates, from the most to the less recent. Sprints with no dates are displayed last in the list.
- Sprints that are started are identified with the icon.

The user stories associated with the selected sprint are displayed in a table format, and the sprint's columns depend on the sprint template.

When a sprint is selected, the following information is displayed in the screen's header:

- the sprint's dates, only displayed if the dates are filled in for the sprint;
- the Sprint capacity, only displayed if a maximum capacity is filled in for the sprint;
- the number of Completed cards compared to the total number of cards in the sprint;
- the number of Completed user stories in relation to the number of US added to the sprint;
- the sprint's Completed workload, meaning the total assessment for the cards that are in the last progress stage compared to the total assessment for all the cards.

Display options are used to highlight some cards or user stories in a sprint, or modify the way items are displayed in the sprint. These options are found in the sprint's header, above the columns. Click on an option to enable or disable it. Disabled options are shaded.

Display option | Description
--- | ---
My cards | When the option is enabled, the cards assigned to the connected user are the only ones displayed.
Recently updated <=24 H | When the option is enabled, the cards modified recently (24 hours or less) are the only ones displayed.
Pending cards | When the option is enabled, the cards that are in a Pending column are the only ones displayed.
Completed cards | When the option is enabled, the cards that are in a Completed column are hidden.
Reduce user stories / Expand user stories | Click on Expand user stories to show the cards' details for all US at once, or click on Reduce user stories to hide the cards.
Filters | The Filters button is displayed when there is at least one tag added to an issue linked to a sprint's user story. The filters display the different tags available in the sprint. Check the desired tags then click on Apply to only display the user stories matching these tags.

Creating sprints

| 1 | From the Board tab, click on then on New sprint.

| 2 | Fill in the following fields:

Field | Description
--- | ---
Code | Enter a code to identify the sprint. This code must be unique.
Sprint template | Select a sprint template from the drop-down list. Sprint templates are set up from the Application Desktop and define the different stages each card will have to go through inside the sprint. The template also defines the order of these stages. This way, the template enables users to define the order once and to quickly create new sprints.
Label | Give a name to the sprint.
Period from.. To | Enter the start and end dates for the sprint. This period is used for the Burndown Chart.
Max. capacity | Define the sprint's maximum capacity. This field is optional and enables users to associate a maximum workload with a sprint. The value specified (integer number) is defined arbitrarily by users to suit their specific needs. Example A manager creates a sprint for the development team. He sets the sprint's maximum capacity to 100. When he adds cards to the sprint, he assesses each card's workload from 1 to 21, depending on how complex the task is and how long it should take to process. When the total capacity reaches 100, the sprint's maximum capacity is reached and the manager does not add any more cards to it.
DMF | Add a DMF to restrict the access to the sprint. This way, the sprint can only be accessed by users with the corresponding DMF. This DMF can be an existing DMF or an optional DMF set up from the Application Desktop.
Description | Describe the sprint. This description is optional.

| 3 | Click on Save.

The new sprint is created and is directly displayed in Agile Factory.

Modifying sprints

To modify an existing sprint, click on then on Modify the sprint. Modify the desired information then click Save.

Starting sprints

When a sprint is started, it means the sprint is in progress and the cards included in the sprint's US are being processed.

To start a sprint, click on then on Start the sprint, and confirm it.

To cancel the start, click on then on Modify the sprint. Click on on the top right of the sprint form then confirm the cancellation. The sprint goes back to its previous status, before it was started.

Completing sprints

Important

Completed sprints cannot be accessed from Agile Factory.

Therefore, the completion of a sprint can only be canceled from the Application Desktop.

When a sprint is completed, it means the sprint cannot be used anymore and the linked cards can no longer be moved. The cards that have not been completed can be moved to another sprint before completing the sprint (refer to Moving cards).

To complete a started sprint, click on then on Complete the sprint, and confirm it.

Deleting sprints

Important

Deleting a sprint cannot be reversed.

To delete a sprint, click on then on Modify the sprint. Click on Delete then confirm the deletion.