: :  Creating an Expense Report

Pré-requis :

- Before creating new expense reports, you must configure some data from Tools > Setup > General setup > Expense reports. Pour plus d'informations, veuillez consulter le Akuiteo Modules Guide section General - Expense Reports.

- Expense reports are done expense per expense. The company must be updated before creating an expense report. If this is not the case, the user may take the risk to have one or several expense reports that he will not be able to modify.

  1. Go to Bookmarks > My Expense report > .
  2. In the expense report creation screen, enter the mission number that generated an expense and enter the expense report creation date.
  3. Click on on the right of the screen to display the input fields.
  4. Renseignez les informations suivantes :

    Automatiser le libellé d'une ligne de note de frais concernant des indemnités kilométriques

    Vous devez paramétrer Péage entre Villes et Distance entre Villes depuis Outils > Paramétrage > Paramétrage général pour mettre à jour immédiatement le libellé de la ligne de la note de frais selon la structure suivante lors de la sélection d'une nature de dépense :

    Si Distance entre Villes
    Return => "Return trip "+ CityA + "-" + CityB
    Aller => "Trajet Simple : " + VilleA + " - " + VilleB

    Si Péage entre Villes
    Return => "Toll trip "+ CityA + "-" + CityB
    Aller => "Péage Simple : " + VilleA + " - " + VilleB

  5. Cochez les cases suivantes si besoin :
  6. Add a voucher or an invoice by dragging-dropping your document on the expense report screen. The Linked documents tab is displayed with the voucher. Save. You can also add a voucher from a Document record sheet from Tools > New document > Link an accounting voucher to the document > Associate an expense report.
  7. Note: If there is an error in your expense reports, you can unvalidate them. You must use this option with caution. Vous devez activer les DMF suivants :
    - 041520 ACHATS NOTES DE FRAIS DEVALIDER NDF
    - 041521 ACHATS NOTES DE FRAIS ANNULER TERMINAISON NDF
    From the Edit menu, the menu entry to invalidate or cancel the finishing process if available.