: :  Generating a Payment

Reminder: the payment is only performed for salary and service modes.

  1. Go to Training > Sessions > search for the relevant session.
  2. Open a Part and click on the Response Cost tab.
  3. Click on and select the responder.
  4. In the Details Response cost section below, select one or several lines and right click to select Generate a payment for the selected rows.

A confirmation message tells you that the operation has been successful and the Payment status column is updated. The respondent cannot be modified any longer.

 

About payment status:

Once payments are generated, the indication in the Payment status column is changing and will have an impact on Akuiteo Purchases module.

- In SERVICE mode, you will generate a payment with the RECEPTION status (associated with a number).

- in SALARY mode, you will generate a payment with the REQUEST status (associated with a number). This information is then treated by the Accounts department.

 

If needed, you can modify prices once again before generating a payment.

  1. If you want to modify the Fixed payment, enter a price in the relevant column. This price will be added in the calculated amount.
  2. If you want to force the calculated amount, enter a price in the Forced amount column.
  3. Select the modified line and right click to select Recalculate the selected rows then Generate a payment for the selected rows.

 

Once the payments generated, the Response Units cannot be modified. A payment number is automatically allocated in the Number column. A service will also be generated in the Akuiteo Purchases process (if you are using the 'service' payment mode).

Important: prior saving, do not forget to click on the green tick to validate calculations.