: :  Viewing the Dynamic Schedule

You can use the dynamic and graphic Akuiteo schedule to update the trainer and part's agenda. This function does not relate to rooms nor sessions.

Part's Schedule

  1. Open the part you want to view and click on the Graphic Schedule tab.
  2. To add a Response unit, click on the + green button and drag the cursor in the schedule area.
  3. Enter the session information in the dialog box that opens and save.

You can delete a Response Unit by clicking on the - button or create several units at a time by clicking on the ++ button.

Trainer's Schedule

Prerequisites: the Action code must be entered in the Part's Session dialog box under the Response Unit tab. See Create a response unit

  1. Open the Trainer sheet from Training > Trainers > search for the trainer.
  2. In the trainer sheet, check the Scheduled box and save.
  3. If the trainer is one of your employees, his schedule will automatically be updated as soon as a training session will be allocated to a Response Unit. A task will be added in the schedule and allocated to a task.

    If the trainer is not an employee (e.g. a free lance), by default he will not be displayed in the schedule. Therefore, you must create an associated external employee profile for him.

    1. From the trainer's sheet, go to Edit > Create the associated external employee.
    2. Confirm. His sheet is automatically created and the Associated employee field has now an associated external employee's code.
  4. To display the trainer's schedule, go to Third-parties > Employees > search for the trainer > click on in the results > select a training time period and confirm.