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: : Creating a Supplier Invoice
You can create several types of invoices or credit notes:
- Independent invoice: consists in the insertion of a header and one or several invoice lines.
- internal invoice: if you offer internal services, you may have to standardize the transaction via an 'internal" order that must be emitted for an "internal" customer. Each invoice line will have to be built from a sold product associated with a class 9 account.
- Group invoice: if you issue an invoice to an external company belonging to the same group as your own company, you must use this option. Each invoice line will have to be built from a sold product linked to the group.
- Receivable invoice.
The creation procedure is the same.
Entering General Information
- Go to Management > Purchases > Invoices >
.
- Under the Header tab, enter the following information and save:
- Internal number: invoice internal number. If it is not entered by the user, it is automatically managed by Akuiteo.
- creation, validation sending and payment invoice dates.
- the supplier/employee name and the entity
- the supplier's address
- the supplier references, i.e. invoice number at the supplier's.
- Discount: % of discount on the invoice. Payment authorization on/by: payment date and type. Permitted payment authorization (%): Permitted payment authorization.
- project's information.
Adding lines to the invoice
- Click on the Lines tab >
.
- Select VAT type to be applied:
- Encaissements / Débits : classification de la facture selon sa nature afin d'obtenir une ventilation des factures par régime de TVA dans l'outil d'aide à la déclaration.
- Without VAT: allows issuing an invoice without tax. This option is checked by default if the customer has the VAT exemption option.
- In the Details sub-section, fill in the different fields and save:
- Grouping: charged service groupings.
- Reference: products reference.
- Quantity: number of invoiced products in the line.
- Unit price: purchased product unit price.
- %: discount amount in percentage
- Control account: control account number.
- Project/Batch/Sub-batch: project code and subdivision to which refers the lines. This information can only be entered if the estimate is multi-projects/phases/sub-phases (Multi=YES).
- Start and end date.
- Resource: resource used for the service.
- Reception associated to the invoice.
- Right click on the lines to indicate if they are re-chargeable and/or re-charged. To do so, you must enable DMFs 040637 ACHATS FACTURE MARQUER REFACTURABLE and 040722 ACHATS AVOIR MARQUER REFACTURABLE.
- Save.
You can add deadlines, recipients or other information by clicking on the relevant tabs.
Note: You can create an invoice from an existing one by copying it via Edit > Duplicate the invoice.
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