A manager can quickly view and validate the past times of his team from the Manager Web Portal, by week or month.
This function is subject to the following DMFs:
1917** CONTRÔLE DES TEMPS PASSÉS COLLABORATEURS
191701 ACCÈS CONTRÔLE DES TEMPS PASSÉS COLLABORATEURS
191702 CHANGER DE RESPONSABLE
191703 DROIT ETAT VALIDATION TEMPS : CONTROLE
191704 DROIT ETAT VALIDATION TEMPS : VALIDE
191705 DROIT ETAT VALIDATION TEMPS : GRATUIT
191706 DROIT ETAT VALIDATION TEMPS : NON FACTURE
191707 DROIT ETAT VALIDATION TEMPS : FACTURE
191708 DROIT ETAT VALIDATION TEMPS : REFUSE
191709 ANNULER VALIDATION TEMPS
191710 ANNULER VALIDATION TEMPS FACTURE
191711 ANNULER TERMINAISON TEMPS
191712 MODIFIER TEMPS
191713 VALIDER TEMPS NON TERMINÉ
191714 MODIFIER TEMPS NON TERMINÉ
191715 RELANCER COLLABORATEURS
The following element can be used at the same time:
TPS_TERMINAISON
CTL_VALID_TPS
TPSCTRL_SIMPLE
TPSCTRL_MOIS
TPS_HORHEBDOCOL
To view the times entered by your employees: Go to Manager > Time control.
The list of your employees is displayed. A list of your employees per month and their time is displayed.
Actions | Description |
< and > | Navigate from one month to another (and corresponding week numbers). Example: "April 2018: S14 to S18" |
Checkbox | Select or deselect all displayed employees. |
Search filter | Filter dynamically on Name, First Name, Code |
+ and - |
Expand / collapse |
Sort by | Drop-down list allowing to choose between a classification by "To be entered" or "To be validated". A button to the right of this list is used to invert the sorting direction (ascending or descending). |
"Restart all" and "Validate all" buttons | Validate and / or restart several employees at once. |
Right panel | Opens a drop-down list of all N+1's. By clicking on one of the N+1 of the list, the view is updated with the N-1 time control display whose time validation is managed by this N+1. |
Filters | If TPS_TERMINAISON per month is active. |
View employees | To be restarted / To validate / All |
Progress bar | Sum of the employee's past time on the month. Sorted by: raw time (time not yet validated by N + 1). |
Arrow down | Allows you to unfold information for the weeks that make up the month. |
Lock at the end of the progress bar | Displayed at the end of the month / week progress bar if times are ended per month / week + month / week ended by the employee. |
Individual relaunch and validation buttons | The relaunch buttons are displayed for employees who:
|
Subject to DMF 191715.
Click on Send a reminder.
Option 1: tps-termination is inactive
Option 2: tps-termination is active
Click on Send a reminder at the end of the line of an employee.
Option 1: tps-termination is inactive
Option 2: tps-termination is active
Validating all times spent of one or more employees
Prerequisites: DMF from 191703 to 191707
If several employees have been selected and you click on a type of validation at the end of the line of an employee, only the times of the relevant employee are validated.
When one or more employees have time to validate on the displayed period and you confirm the validation during one of the previous situations:
The option "Cancel time termination" is possible via the lock at the end of the progress bar of the month (if ending at the month) or of each week (if ending at the week).
Prerequisites: DMF 191711 to cancel
Note: the lock button is no longer displayed for the employee for the line of the month or week whose termination was canceled.
The time spent the employee has entered for the period whose termination has been canceled will now appear in the "remainder to enter" on the Time Control screen.
Employees can again enter times for the month or weeks whose termination was canceled.
Click on the progress bar of an employee to open month or week.
Actions | Description |
< and > | Navigate from one month to another (and corresponding week numbers). Example: "April 2018: S14 to S18" |
Progress bar | Progress bar per week or month according to the view. |
Lock at the end of the progress bar | monthly or weekly view |
First name NAME - CODE of the employee + navigation between employees |
Display of the NAME - CODE of the employee displayed, and navigation from one employee to another. |
Search filter | Dynamically filters the timelines according to the input. |
Checkbox and sorting columns | The checkbox at the top of the list allows you to select or deselect all times displayed. The head of the columns allows a sort of data (increasing / decreasing by column). |
Right panel | |
Photo and First Name and Name | Manager's login (no change possible from this view). |
Filters | Show times: To validate / Validated / All Completed / Unfinished / All |
List of employee's time spent | View in the form of a list / table, a bit similar to the "My Activity" employee web portal page. |
Validation / invalidation buttons at the end of the line | The validation button at the end of the line is displayed for the past times whose status code is "Raw". |
Line details | Display of all information when entering the timeline. |
Sending a reminder to an employee covers the whole month or only one week (depending on the user's choice).
Prerequisites: DMF from 191703 to 191707.
Option 1: with DMF 191709
No time spent is selected or the general selection checkbox is checked (all lines are checked). You will need to check the time type s/he wants to validate.
If several lines of time spent to validate or already validated have been selected, the selected time lines are marked according to the name of the type of validation (status code) chosen.
Option 2: without DMF 191709
Time Spent Validation
You click on "Cancel validation":
Terminate Times
If TPS_TERMINAISON is active, the lock icon is displayed at the end of the progress bar at the top of the screen.
When you confirm the cancellation of the termination:
Validate
Unlike confirmation requests when clicking the "Apply All" button at the top of the screen, one click that one of the validation types immediately passes the line in the chosen status code, without having to "confirm "the choice in a dialog box.
Reject
In addition to the possibilities of changing the validation status code, the "Validate" button at the end of the time line allows you to "REFUSE" the time, if you have the DMF 191708.
You click on "REJECT" in the drop-down menu of the timeline and add a comment. You can not confirm the "refusal" until you have entered a comment.
When you confirm the rejection:
Line details
When you move the mouse over the "eye" icon in the "Details" column of one of the past timelines, the information about entering the past time appears: