: : Generating Carry-Forward Journals

This step allows you to close an accounting period and to automatically register the provisional carry-forward entry.

Requirements:

- all your entries must be validated (except the simulation journal),

- the matching must be done,

- the bank reconciliation must be done.

Configuring Carry-Forward Journals

Akuiteo generates a carry-forward entry not validated. The attributes of this entry are defined in the setup.

  1. Go to Tools > Setup > General setup > Financial Accounting > General parameters (Purchases).
  2. Enter a default carry-forward journal that automatically associates the Reserving account number that is in the carry-forward journal.
  3. Save.

Reminder: the carry-forward journal is part of a miscellaneous transactions journal.

 

Generating Carry-Forward Journals

  1. Go to Accounting > Periodic works > Closing of an accounting period > Generation of carry-forward.
  2. Enter the accounting periods to postpone and to open, as well as the carry-forward journal.
  3. Select the general accounts or sub-accounts you want to process.
  4. Fill in the mandatory fields and click on Edit > Generation of carry-forwards. This operation can be done several times again. Only the new elements will be processed.
  5. Check the amount displayed for the accounting period and validate.
  6. Confirm or reject the update of the matching/checking process and validate.

The generation of carry-forwards starts. Once the generated has finished, you must check the balances.

  1. Go to Accounting > Periodic works > Closing of an accounting period > Balance verification.
  2. Enter the accounting period to be closed and confirm.
  3. In the printing screen, print your balance control.

The edition shows the account's balance for the accounting period to close, the carry-forward amounts on the new accounting period and the difference between these amounts. The difference must be equal to 0. If this is not the case, it means that there are anomalies (matching, unavailable reconciliations, etc). The carry-forward's definitive validation can only be done once all the differences of amounts are equal to 0.

 

You can perform the following actions from Accounting > Periodic works > Closing of an accounting period.